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Project Management Support - Specialist

Publiée le 24.01.2023

Entreprise

Site Internet : https://www.unops.org/
Secteur d´activité :
Activités associatives
Services autres
Services collectifs et sociaux, services à la personne
Offres d´emploi : Voir toutes nos annonces
UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. Our mission is to help people build... lire la suite

Détails de l'annonce

Poste proposé : Project Management Support - Specialist

Functional Responsibilities
The Project Management Support - Specialist reports to the Project Manager  who provides broad supervision and guidance. The role is responsible for supporting theproject team with the day-to-day operations of the mission and coordinating mission progress and implementation. He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports.  The role can often be required to work in complex and challenging environments with limited resources. He/she also act as OIC Project Manager when this one is not present in the country (annual or sick leave, training, etc.)
Summary of functions:

  • Project Implementation
  • Financial and procurement management
  • Stakeholder management, coordination and liaison
  • Knowledge management and innovation

Project implementation

  • Preparation and maintenance of project files, including internal and external project reports.
  • Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures
  • Manage assigned delivery of work packages and take responsibility for progress.
  • Coordinate and liaise with the Project Manager on the implementation progress.  
  • Advise the Project Manager of any deviations from the plan and update plans.
  • Work with Project Manager to identify and manage risks.

Financial and procurement management

  • Maintain all supporting project financial documents for audit and review processes.
  • Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system.
  • Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
  • Process direct payments and advance requests and prepare project budget revisions. 
  • Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
  • Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
  • Alert the Project Manager or any financial shortfalls and over-expenditures.
  • Propose budget revision and initiate corrective action when necessary.
  • Coordinate vendor communications, meetings, and reports as necessary 
  • Project monitoring and reporting
  • Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.
  • Maintain records of project files and other supporting documents.
  • Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager
  • Support the Project Manager in maintaining the following: 

i. Electronic Blue File, 

ii. Finance files as required by Organizational Directive (OD) 12.

  • Manage the compilation, consolidation and analysis of relevant data of the mission.
  • Assist the Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.

Stakeholder management, coordination and liaison

  • Support the coordination and management of communications.
  • Liaise and build relationships with other United Nations (UN) agencies and international non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis.
  • Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

Knowledge management and innovation 

  • Support the compilation of lessons learned as per defined reporting format.
  • Ensure that Local capacities are built at every level and opportunity for Project Support.
  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
  • Contribute to expertise in tools and techniques 
Profil recherché pour le poste : Project Management Support - Specialist

Education

  • A Master’s Degree in a relevant field (e.g. Business Administration, Logistics, Emergency Management, International Relations).
  • A Bachelor Degree or Certification in Economics, in Project Management, Business Administration, International Relations, Political/Security/Development Studies or other related disciplines with two additional years of relevant professional experience may be considered in lieu of master’s degree.

Experience

  • A minimum of 5 years relevant and progressive professional experience, specifically in the field of Project Management and Operations Management with focus on monitoring, reporting, development and coordination is required
  • Experience in humanitarian emergency operating contexts, including humanitarian coordination mechanisms, donors, security, and operations management is an asset
  • Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
  • A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Language

  • Full working knowledge of French and English is required

Certification

  • PRINCE2® Foundation/Practitioner an asset, but required completion within the first 6 months of onboarding.
Critères de l'annonce pour le poste : Project Management Support - Specialist
Métier :
Management, direction générale
Métiers de la santé et du social
R&D, gestion de projets
Secteur d´activité :
Activités associatives
Services autres
Services collectifs et sociaux, services à la personne
Type de contrat :
CDD
Région :
Bambari - Bangassou - Bangui - Berbérati - Bimbo - Birao - Bossangoa - Bouar - Bozoum - Bria - Kaga-Bandoro - Mbaïki - Mobaye - Ndélé - Nola - Obo - Sibut
Niveau d'expérience :
Expérience entre 5 ans et 10 ans
Niveau d'études :
Bac+3
Nombre de poste(s) : 1
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